WHY

Philosophy

Technology shapes the limits of what is possible and what is barely imaginable, and thus defines the horizon of our world while affecting new choices and behaviours.

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WHAT

Approach

Employees rarely seek new technology. They seek solutions to challenges and problems they encounter in their everyday work. The focus is on solutions and value creation.

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HOW

Work

Transform and prepare your organisation for the future through pragmatic digital transformation with low-code platforms, and focus on the adoption of technology by employees to secure value creation.

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PowerApps

Build custom business applications effortlessly with our low-code platform.
Design powerful apps for web and mobile to automate processes, streamline workflows, and boost productivity—tailored to fit your business needs perfectly.

PowerBI

Turn raw data into interactive, insightful visual reports and dashboards.
Empower data-driven decisions by connecting seamlessly to diverse data sources, analyzing trends, and tracking key metrics in real-time. Enhance business intelligence, promote organization-wide data accessibility, and drive more informed decision-making with powerful, intuitive tools

Sharefile / Podio

Streamline your work processes and boost productivity. This flexible and customizable platform empowers your team to collaborate seamlessly, track tasks, and centralize communication—all in one place. Enjoy enhanced efficiency, improved organization, and deliver results with ease.

Podio Configuration and Architecture

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PowerApps development

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Custom Development

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Morten Weeth
Partner
+45 61 69 94 00
[email protected]

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Anders Bendix Kiel
Partner
+45 20 11 40 05
[email protected]

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Mikkel Larsen-Ledet
Adoption Specialist
+45 28 66 86 78
[email protected]

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Aswathi Jayaram MN
Project Lead

Ancy Abrahams
Senior Software Engineer

Aswin Shenoy
Developer

WHY

Technology shapes the limits of what is possible and what is barely imaginable, and thus defines the horizon of our world while affecting new choices and behaviors.The number of technologies in Your organization continue increasing and we often end in fragmented processes and spending time shifting from one technology to another. In many organisations digital tools are implemented with a promise of productivity gain, but this is seldomly realized as the tools don’t really fit to the organisations needs and employees are rarely involved in the process.To approach technologies development and implementation solely with a purpose of replacing and automating current processes is too simplistic. We believe that these three core elements are crucial: Automate, Informate and Educate.

When have you and your team last reflected about your processes? Further, when have you used a new technology as part of the reflection process?Future of Work is about finding the right balance between humans, technology and insights to reap the benefits of new technology.We call this Rethinking Your Digital Worklife and it’s done through a pragmatic approach to digital transformation.

WHAT

Pragmatic Digital Transformation is based on a foundation of Technology Adoption methods and theories. – We all adopt technologies at different pace and with different reasons. These facts we need to understand when developing and implementing new processes and technologies in our organizations.A core part of transformation is about the employees. Employees rarely seek new technology. They seek solutions to challenges and problems they encounter in their everyday work.We build our solutions in close partnership with the employees through an agile approach focused on solving their challenges and problems.

Automate, Informate and Educate
Automate refers to the process of using technology to replace manual labor or repetitive tasks, such as using software to automatically perform certain functions or using robots to perform physical tasks. The point is well known and focused on saving time with automated processes.Informate, on the other hand, refers to the process of using information to enhance decision-making and problem-solving. It involves collecting, analyzing, and sharing data in order to gain insights and make more informed decisions. The point is reaping the benifits of technology and data to inform and develop your organisation and services.Both terms are often used in the context of digital transformation, where businesses are seeking to leverage technology to improve their operations and gain a competitive advantage. By automating routine tasks and informating decision-making, businesses can become more efficient, agile, and innovative.That is all good, but we also need the third focus area - Educate. We need to educate and upskill our employees to secure that we can build a creative and critical thinking within your organisation.

HOW

Transform and prepare your organisation for the future through Pragmatic Digitalisation with Low-code platforms and focus on the technology adoption by the employees to secure value-creation.Together with your great team, we will understand your business and processes. Focus on the area that promisses the biggest gains with the least effort, to demonstrate results and get your team on board. We can then move on from there. Slowly moving you away from old systems or hand held processes handling in Excel, Word or even paper.Low-code utilized for fast development and value creation
Low-code is high-tech. We utilize low-code platforms like Microsoft PowerPlatform (Power Apps, Power Automate and Power Pages) and ShareFile Podio to build solutions supporting your business and processes with data structure and automations. Our more than 15 years of experience working with other clients tells us that this will increase your organisations capacities to do more and better with less.

Securing insigts and learning from structured data
Once we have data structure and processes in place, we can start working on generating overviews and insights for your team by utilizing dashboards in PowerBI. Allowing you to gain insights faster with limited manual work on preparing the reporting.Integrate systems and automate data-flow
With our team in India, we offer solid Custom development for our clients. We build solutions of highly flexible platforms but in some cases this is not enough and some clients might need integration of data from one system to another or even custom developed interfaces to interact with data. No worry - We will help you accomplish this.

The Challenge
Gulvkanonen, a growing business specializing in floor sanding and varnishing, came to us in 2017 when their operations were chaotic. They were using Word for quotes and Google Calendar for task bookings, feeling overwhelmed and at full capacity. They struggled to stay on top of their work, missing out on follow-ups and potential sales. The founder recognized the need for better systems to scale the business but didn’t know where to start.Our Approach
WorkWays stepped in to provide a scalable solution built on the low-code platform Podio. Our goal was to create a structured and automated workflow that could handle Gulvkanonen’s growing demands and help them operate efficiently. Key elements of our solution included:1. Sales and Task Management
We created a system that automatically captured data from the website, funneling it into Podio. Quotes were generated instantly, sent as PDFs to potential clients, and followed up with automated email and SMS reminders.2. Dynamic Price Calculation
To optimize profitability and efficiency, we developed a custom price calculation script that adjusted prices based on available capacity, ensuring that Gulvkanonen could accurately price their services in real time.3. Streamlined Booking and Capacity Planning
Once a quote was accepted, it was seamlessly converted into a task and assigned to an employee. A custom-built capacity overview ensured optimal resource allocation.4. Field Worker Interface
We also created a user-friendly interface tailored to field workers, enabling them to access tasks, update job statuses, and manage daily operations from mobile devices. This streamlined communication and coordination between the office and workers in the field.5. E-conomic Integration
We connected the system to their bookkeeping platform, E-conomic, for streamlined invoicing and payment tracking.6. Up-Sell and Reminder Automation
Through Zapier, we integrated with Ortto to automate marketing flows, delivering an impressive 5x return on investment from up-sell emails during the first year alone.

Tools Used
To deliver this transformation, we used a combination of cutting-edge tools and platforms, including:Podio
The low-code platform served as the core for managing sales, bookings, and operations.
E-conomic
Integrated for efficient invoicing and financial management.
Zapier:
Used to connect various systems and automate workflows.
Ortto:
Automated marketing and up-sell campaigns to maximize revenue opportunities.
SQL Database Sync:
To centralize data for improved reporting and analysis, we synced data with an SQL database.
PowerBI:
Insights were generated using PowerBI, providing the management team with interactive dashboards and real-time data analysis.
Custom Interfaces:
Including a dynamic price calculation script for optimized pricing and an interface for field workers to manage their tasks and operations easily from the field.These tools combined to create a cohesive digital backbone for Gulvkanonen’s business, driving efficiency and growth.The Result
Our work transformed Gulvkanonen’s operations from chaotic to streamlined, enabling them to scale their business dramatically:1. Team Growth:
The company grew from 4 to over 20 employees, a 5x increase.2. Revenue Growth
Revenue soared by 30x, thanks to improved processes and automation.3. Annual Result Growth
Gulvkanonen’s annual result skyrocketed by 50x, reflecting their newfound efficiency and capacity to handle more work.

Last updated: October 18, 2024This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. This Privacy Policy has been created with the help of the Privacy Policy Generator.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.Definitions
For the purposes of this Privacy Policy:
Account means a unique account created for You to access our Service or parts of our Service.
Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to WorkWays Aps, Sdr. Havnegade 7, 6000 Kolding.
Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
Country refers to: Denmark
Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
Personal Data is any information that relates to an identified or identifiable individual.
Service refers to the Website.
Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
Website refers to WorkWays, accessible from https://workways.dk
You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last nameUsage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:
• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Privacy Policies website article.We use both Session and Persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
- Type: Session Cookies
- Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
Cookies Policy / Notice Acceptance Cookies
- Type: Persistent Cookies
- Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
Functionality Cookies
- Type: Persistent Cookies
- Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.Use of Your Personal Data
The Company may use Personal Data for the following purposes:
To provide and maintain our Service, including to monitor the usage of our Service.
To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
To manage Your requests: To attend and manage Your requests to Us.
For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.We may share Your personal information in the following situations:
- With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
- For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
- With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
- With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
- With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
- With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.Transfer of Your Personal Data
Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.Delete Your Personal Data
You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.
Our Service may give You the ability to delete certain information about You from within the Service.
You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.
Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other legal requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of the Company
- Prevent or investigate possible wrongdoing in connection with the Service
- Protect the personal safety of Users of the Service or the public
- Protect against legal liability
Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Children's Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.
Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.Contact Us
If you have any questions about this Privacy Policy, You can contact us:
• By email: [email protected]